AP/AR Specialist

Job Overview

The AP/AR Lead Specialist supports the accounting team in managing day-to-day operations related to accounts payable, accounts receivable, and cash accounting. This role plays a critical part in ensuring the accuracy, efficiency, and compliance of AP/AR processes while continuously driving improvements to support broader operational and financial goals. 

This individual maintains the integrity of financial records through accurate transaction execution, proactive process ownership, and working closely with other departments. The position also supports month-end close and reporting functions. 

DUTIES/RESPONSIBILITIES

Accounts Payable & Receivable Operations 

• Oversee daily AP and AR activities to ensure transactions are processed accurately and timely. 

• Manage invoice entry, cash application, credit memo processing, and payment runs in accordance with internal policies and accounting best practices. 

• Monitor aging reports and coordinate with internal departments to resolve outstanding items and discrepancies. 

• Identify and implement process improvements, automation opportunities, and system enhancements within AP and AR workflows. 

Month-End Close & Reporting 

• Assist with month-end close by reviewing invoice coding and supporting account reconciliation tasks. 

• Ensure accurate documentation and recordkeeping to support audits, internal controls, and compliance requirements. 

Customer and Vendor Relationship Support 

• Manage A/R collections by following up with customers on past-due invoices, investigating credits taken without support, and resolving open freight claims 

• Lead vendor onboarding processes, including W-9 collection and payment setup. 

• Ensure ongoing compliance with 1099 reporting requirements by maintaining accurate vendor classifications and documentation. 

• Ensure timely vendor payments in accordance with terms, proactively capturing early payment discounts when available. 

QUALIFICATIONS & SKILLS

• 3+ years of accounting experience with a focus on AP and AR operations. 
• Strong technical accounting knowledge with an understanding of how AP/AR transactions impact the general ledger. 
• Proven ability to drive process improvements and enhance workflow efficiency. 
• Attention to detail and strong organizational skills. 
• Self-motivated with a proactive problem-solving mindset. 
• Proficient in Microsoft Excel (e.g., pivot tables, v-lookups, formulas). 
• Prior experience with AP automation and ERP platforms is preferred. 

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Requires the ability to concentrate and focus for extended periods.
• Work is performed in a typical office environment with standard lighting and climate control.

CHARACTER TRAITS

• A servant’s heart and a desire to contribute to the team and culture of the company
• The ability to bring positivity and enthusiasm to every project you touch
• Excited to learn new things and take on new challenges
• Kind, compassionate, and gracious with co-workers
• Able to work well in a group/team